Everything you need to know about elevator inspections

Elevators aren't exactly the most exciting part of running a building, but they're definitely one of the most important. If you're new to your board or just need a refresher, this guide will walk you through everything you need to know about elevator inspections in New York City.‍

Why do elevator inspections matter?‍

NYC requires most elevators to be inspected twice annually. Inspections are conducted by contracted inspection agencies approved by the Department of Buildings (DOB). These inspections are usually unannounced, and owners must provide inspectors access so they can complete the required tests. If an inspector is unable to gain access, they will post a notice with instructions for rescheduling the inspection. The NYC Department of Buildings (DOB) takes elevator safety seriously, and failing to keep up with inspections can lead to hefty fines and, worse, unsafe conditions!  

‍Types of inspections ‍

Elevator inspections fall into three categories: 

1. Category One (Cat-1):

• This is a basic annual safety inspection done with no additional weight in the elevator, checking core functions like doors, brakes, and controls.
• Must be completed each calendar year between January 1st and December 31st to maintain compliance‍

2. Category Three (Cat-3): 

• Specifically examines hydraulic elevator systems, focusing on oil levels, pressure systems, and potential leaks.
• Required every three years to ensure the hydraulic system's integrity and safe operation.‍

3. Category Five (Cat-5): 

• This is the most comprehensive test, running the elevator at full load and rated speed to test all safety systems.
• Conducted every five years to verify the elevator can safely handle maximum weight and stress conditions.‍

Reporting and maintenance

• Buildings must use DOB-approved elevator inspection agencies. All inspection reports must be filed with the DOB within 60 days of inspection
• A current maintenance contract must be kept active at all times and also make sure all maintenance contracts must comply with ASME (American Society of Mechanical Engineers) standards.
• The following documents must be readily available in the building:

• Names and contact information of contracted inspection agencies
• Current Maintenance Control Program (MCP)
• Up-to-date maintenance logs showing all service visits and repairs‍

Notices and permits‍

• Residents must be notified when:
  - Elevators will be out of service for more than 2 hours
  - Any planned construction will affect elevator service 
  - Modernization work is scheduled (requires 10-day advance notice)

• All elevator-related work requires proper DOB permits before starting.‍

Understanding elevator violations

Common violations:

• Most violations stem from "Failure to Maintain" issues
• These are discovered during inspections by either DOB officials or their contracted private agencies

Violation response timeline:

• DOB Violations: Must be fixed within 10 calendar days to avoid criminal penalties
• Private Inspector Violations: Require Affirmation of Correction within 30 days
• Class 1 Violations: Require immediate attention due to safety risks
• Elevator must be taken out of service
• Repairs must be completed immediately
• DOB must re-inspect before elevator returns to public use

Upcoming elevator safety requirements:‍

By January 1st, 2027, elevators must have a second emergency brake, except hydraulic elevators. Building owners must comply to ensure elevator safety.

As a condo or co-op board member, staying informed about these safety requirements and upcoming changes is crucial. Understanding these requirements today helps you plan for tomorrow, especially with the 2027 brake requirement on the horizon. Keep your residents safe by maintaining current features like door restrictors, and start budgeting now for upcoming changes. When you stay on top of elevator safety, you're doing more than following laws—you're protecting the people who call your building home.